Health Science Council Bylaws
BYLAWS OF THE
HEALTH SCIENCES COUNCIL,
UNIVERSITY OF UTAH HEALTH SCIENCES CENTER
Revised November 3, 2009
OBJECTS AND PURPOSES
Section 1: The general objects and purposes of the Health Sciences Council (the Council) and its members are as follows:
A. To establish a council that is capable of supporting the Health Sciences Center financially.
B. To help convey a fuller understanding of the Health Sciences Center (HSC) to the public.
C. To provide consultation, information, and advice to the Health Sciences Center.
D. To advise and assist the Health Sciences Center in the obtaining of funds and gifts from the private sector, including individuals, business organizations and foundations.
MEMBERSHIP OF THE COUNCIL
Section 2.1, Number: The number of active members of the Council shall not be less than twenty (20) nor more than one hundred(100).
Section 2.2, Qualifications: Candidates for membership on the Council should have demonstrated 1) commitment to the goals of the HSC; and 2) influence in the local and national communities and constituencies of the HSC; or 3) ability in raising or managing or accessing funds.
Section 2.21 Executive Committee: An Executive Committee shall be chosen from among the body of the Council by the Sr. Vice President for Health Sciences and the Associate Vice President for Health Sciences. The Executive Committee members serve three-year terms. Members may be elected to serve no more than two terms in succession. Emeritus members may serve on the Executive Committee.
Section 2.3, Nomination of Members: The Nominating Committee, consisting of the Senior Vice President for Health Sciences, the Chair and Vice-Chair of the council, the Associate Vice President for Health Sciences Development, shall nominate candidates for membership in such numbers and at such times as are necessary to meet the purposes of the HSC.
Section 2.4, Election of Members: Candidates who receive the votes of a majority of Executive Committee members present at a meeting wherein a quorum is present shall be invited to become members of the Council. Elections may take place as needs arise.
Section 2.5, Term of Office: Members serve three-year terms. Members may be elected to serve no more than two terms in succession which would be considered a complete term but may be elected to emeritus status should their commitment to the Health Sciences Center warrant it as determined by the Executive Committee.
Section 2.5.5, Emeritus Members: Members elected to Emeritus status will continue to be invited to Health Sciences Council meetings with the option to attend or not. It is expected that Emeritus members will continue to support the Health Sciences Center at the President’s Club level of $2,500 per year (designated to any area in the Health Sciences) as long as they care to serve.
Section 2.6, Ex-officio Members: The Senior Vice-President for Health Sciences and the Associate Vice President for Health Sciences Development serve ex officio as full, voting members.
Section 2.7, Duties of Members: Membership on the Council entails the following responsibilities:
A. Council members make commitments, commensurate with their ability, to the advancement of the Health Sciences Center at the University of Utah. This commitment should include a level of financial support to any area or areas of the Health Sciences about which they are passionate and wish to make a difference.
B. Council members assist in identifying individuals and entities capable of contributing to the HSC. They encourage prospective donors and friends of the HSC to participate in HSC activities.
C. Council membership requires a commitment of time. Members attend at least two of the regularly scheduled meetings of the Council a year, participate in the work of subcommittees as needed, and attend or support events sponsored by the Council and the HSC.
D. Council members will promote advocacy of the accomplishments of the colleges, departments and entities of the Health Sciences at the University of Utah.
MEETINGS AND PROCEDURES
Section 3.1, Regular Meetings: Regular meetings of the Council shall be held three times a year. The hours, date, and place for such meetings shall be determined by an executive committee including the Chair of the Council in consultation with the Senior Vice President for Health Sciences and the Associate Vice President for Development. The Chair or Secretary shall give written notice of meetings, mailed at least 21 days in advance.
Section 3.2, Special Meetings: Special meetings of the Council may be called by the Chair by giving members written notice at least ten days in advance.
Section 3.3, Quorum of Members at Meetings: A quorum shall consist of at least 50% of the current membership of the Council or Executive Committee, present at such meeting. A member shall not be permitted to give his or her proxy to another member or any other person.
Section 4.1, List of Officers: The Council shall have the following officers: a Chair, a Vice Chair, and a Secretary. The Associate Vice President for Health Sciences Development shall serve ex officio as the Secretary of the Council. The Council may also appoint such additional officers as the members may consider necessary.
Section 4.2, Election of Officers: At the regular fall meeting of the HSC in even-numbered years, the members of the Council shall elect a Chairman and a Vice Chairman to serve for a two-year term of office. In the event of vacancy, the Executive Committee shall appoint a successor to serve the unexpired term.
Section 4.3, Terms of Office: The terms of all offices of the Council shall be for two years. No officer shall serve for more than two consecutive terms.
Section 4.4, Duties of the Chair: The Chair shall be responsible for the administration and performance of the purposes of the Council and shall supervise the organization and affairs of the Council. The Chair shall preside at all meetings of the Council and shall be a member with full voting privileges on all committees. The Chair shall cooperate in planning, implementing and supervising the meetings of the Council and its programs.
Section 4.5, Duties of the Vice Chair: In the absence of the Chair, the Vice Chair shall perform the duties and functions of the Chair.
Section 4.6, Duties of the Secretary: The Secretary shall perform the customary duties of such office, keeping records of the meetings of the Council, the Executive Committee, and other Council committees. The Secretary’s duties shall include giving notice of meetings of the Council and notice of meetings of the Executive Committee. The Secretary shall also be responsible for keeping the membership roll and performing such other duties as may be assigned.
Section 4.7, Nomination of Officers: The Nominating Committee shall nominate candidates to fill vacancies and unexpired terms of office. Candidates’ names must be submitted to the Secretary who in turn will notify all active members of the Executive Committee of the nominations at least 10 days prior to the meeting at which the nominees will be voted upon by the Executive Committee.
THE EXECUTIVE COMMITTEE
Section 5.1, Composition of the Executive Committee: The Executive Committee shall consist of the Chairman and Vice Chairman of the Council, six Council members, the Senior Vice President for Health Sciences, the Dean of the School of Medicine, the CEO of University Hospital, and the Associate Vice President for Health Sciences Development and Alumni Affairs, all serving as full voting members. The Chair of the Council shall preside at all meetings of the Executive Committee. In his absence the Vice Chair or the Associate Vice President for Health Sciences Development and Alumni Affairs shall preside.
Section 5.2, Authority of the Executive Committee: The Executive Committee shall have the powers and authority contained in the bylaws or delegated to it by the Council. The Executive Committee shall also have the authority to exercise all the powers of the Council when the Council is not in session.
Section 5.3, Regular Meetings: Regular meetings of the Executive Committee will be held at such time and place as the Chair shall determine.
Section 6.1, Committees and Their Membership: Committees may be appointed either by the Executive Committee or the Council. The appointing body will direct and supervise the activities of the committees it appoints, including selection of members, receiving reports, and discharging the committee.
Section 6.2, Terms: Ordinarily, the terms of membership on committees shall be two (2) years unless otherwise specified by the appointing body.