Advocates Bylaws

Guidelines

HEALTH SCIENCES ADVOCATES

ARTICLE I
Mission

The mission of the Health Sciences Advocates is to provide a body of community leaders who will help create an active, learning environment allowing members or representatives of the constituencies of the University of Utah Health Sciences to interact with and learn about the world class resources, whether people, facilities, or programs, to which the community has access. The hope and goal is that having learned of these resources, the Health Sciences Advocates will support and be the advocates of the University of Utah Health Sciences.

ARTICLE II
Advocate Membership

Section 1. Advocates. The membership of the Health Sciences Advocates (the “Advocates”) shall be comprised of invited individuals from the regional community who are interested in promoting the University of Utah Health Sciences.  The Executive Board shall select and invite individuals presented from the Nominating Committee to become Advocates.

Section 2. Duties of Advocates. The duties of the Advocates shall consist of the following:  (a) to participate in the meetings and other activities of the Health Sciences Advocates; and (b) to be an advocate of the University of Utah Health Sciences.

Section 3. Term. Advocates shall be invited by the Executive Board for a three-year term, which term can be renewed without limitation.

Section 4. Removal of Advocates. An Advocate can be removed for good cause, which may include the failure to attend meetings.

ARTICLE III
Meetings

A meeting of the Advocates shall be held not less than three (3) times per year, which year shall be from June 1 to May 31.

ARTICLE IV
Executive Board

Section 1. Number and Term of Executive Board.

(a) The business and affairs of the organization shall be managed by an Executive Board comprised of not less than eleven (11) but not more than twenty-one  (21) persons, each of whom shall be a voting member and shall serve staggered three-year terms.  The current Chair shall assign terms to current Board Members so as to achieve the staggered terms provided for in this Section.

(b) The voting members of the Executive Board shall be chosen from the general Advocate membership. In addition to the voting members of the Executive Board, the immediate past Chair and a representative from the Health Sciences Development Office shall also serve as sustaining ex officio members.  Members of the Executive Board may serve up to three three-year terms.


Section 2. General Powers and Duties. The powers and duties of the Executive Board consist of the following:

a) To schedule and plan the meetings of the Health Sciences Advocates;

b) To identify and approve new members of the Health Sciences Advocates;

c) To engage and to work with other organizations in community outreach in

order to support the University of Utah Health Sciences;

d) To establish and/or manage an endowment, as appropriate;

e) To engage in all business necessary to fulfill the mission of the Health Sciences Advocates;

f) To appoint new members to the Executive Board; and

g) To remove an Advocate or a member of the Executive Board for good cause.

Section 3. Power to Elect Officers. The Executive Board shall select from among the members of the Executive Board a Chair and Vice Chair.

Section 4. Power to Fill Vacancies. The Executive Board shall have power to fill any vacancy in any office or the Board occurring from any reason whatsoever.

Section 5. Power to Appoint Special or Standing Committees.  The Executive Board shall have the power to appoint by resolution one or more special or standing committees whose membership shall include at least two (2) Executive Board members.  To the extent provided in such resolution, each such committee may exercise a designated portion of the Executive Board’s authority. All special or standing committees shall be subordinate to the Executive Board and shall exist only until their authority is terminated by the Executive Board.  All special or standing committees shall report regularly to the Executive Board.

Section 6. Standing Committees.

(a) There shall be a Nominating Committee chaired by the Vice Chair, which will propose individuals for inclusion in the general Advocate membership. A representative of the Health Sciences Development Office shall be a permanent member of the Nominating Committee and shall also have the power to propose Advocates.

(b) There shall be a Membership Committee, chaired by the immediate past Chair, which will provide mentoring and orientation to new members and recommendations on issues relating to membership.  A representative of the Health Sciences Development Office shall be a permanent member of the Membership Committee.

ARTICLE V
Officers

Section 1. Chair. The Chair shall be selected by, and from the membership of the Executive Board.  The Chair shall be the chief executive officer of the organization and shall preside over all meetings.  The Chair shall have general and active management of the business of the organization and shall see that all orders and resolutions of the Executive Board are carried into effect.  The Chair shall be ex officio a member of all standing committees and shall have the general powers and duties of supervision and management usually vested in the office of Chair of an organization.

Section 2. Vice Chair. The Vice Chair shall have the same powers as vested in the Chair, but shall not exercise said powers unless acting under the delegation, authority, or direction of the Chair, or in the absence or incapacity of the Chair.

Section 3. Term of Office. Unless otherwise decided by the Executive Board, the term of officers shall be one (1) year.

ARTICLE VI
Amendment of Guidelines

These Guidelines may be amended by an affirmative vote of a majority of the Executive Board at any regular or special meeting of the Executive Board if notice of the meeting and any such proposed amendment has been provided to the Executive Board at least one week prior to such meeting.

The above guidelines were amended July 14, 2008, by a majority vote.